As the 29th Conference of the Parties (COP 29) approaches, business aviation operators planning travel to Baku, Azerbaijan, from November 11-22, 2024, should prepare for heightened restrictions, slot requirements, and enhanced security protocols. This guide outlines the essential information for smooth operations.

About COP 29

Aerial skyline of Baku, Azerbaijan

COP 29, hosted by Baku from November 11-22, 2024, will gather world leaders, policymakers, and environmental stakeholders to address climate goals under the UNFCCC framework. With the World Leaders Climate Action Summit and side events, COP 29 will focus on sustainable and inclusive climate solutions, hosted in Baku’s Green Zone. For details, visit the official COP 29 site.

Primary Airport: Heydar Aliyev International Airport (UBBB)

Heydar Aliyev International Airport (UBBB)

Heydar Aliyev International Airport (UBBB) is the main entry point for attendees.

• Location and Accessibility: UBBB is located 10.8 miles from downtown Baku (about a 35-minute drive) and will operate under tight restrictions during COP 29.

Slot and Parking Restrictions

With an expected influx of VIPs and delegates, slots and parking at UBBB are highly regulated.

• Slots Mandatory: All flights, including support and non-scheduled flights, must obtain slot confirmations in advance. Priority will be given based on VVIP scheduling.
• Application Deadlines: Submit requests by November 1, 2024. Slots are limited, and any aircraft without a confirmed slot will not be allowed to land.
• Remote Parking: Limited space near the main terminal means some aircraft will use remote parking, requiring additional transfer time.

Tip: Book early to secure preferred slots and parking locations.

Alternate Airport Advisory

Important: Due to high congestion, UBBB should not be used as an alternate airport in flight plans from November 8-13, 2024. Consider nearby airports:

• Ganja International Airport (UBBG) – Approx. 252 NM, 3 hours away.
• Gabala International Airport (UBBQ) – Approx. 158 NM, 1 hour and 33 minutes away.

These alternate airports are equipped to handle overflow traffic.

Ground Handling and Fuel Planning

Plan proactively for ground handling and fuel needs due to expected congestion and enhanced security protocols.

• Extended Ground Times: Ground services may experience delays due to security and remote operations.
• Fuel Requirements: Bring additional fuel reserves for holding patterns and possible delays.
• Advance Coordination: Confirm ground handling with local FBOs as early as possible, as resources will be in high demand.

Enhanced Security and Documentation

Azerbaijani authorities have implemented strict security measures for COP 29.

• Advance Passenger Information (API): API is required for all passengers and crew entering or exiting UBBB. Complete documentation to avoid delays.
• Crew Presence Requirement: Due to security protocols, crew should arrive three hours prior to departure for checks and coordination.

Diplomatic Clearance and Special Permissions

Flights carrying state officials, including Heads of State, require diplomatic clearance.

• Clearance Application Deadline: Submit clearance requests to Azerbaijan’s Ministry of Foreign Affairs by November 1, 2024, noting “COP-29 HEAD” for expedited processing.
• Flight Plan Submission: File flight plans (FPL) 48 hours in advance. Strict adherence to allocated slots is mandatory.

Ensure documentation is complete to prevent delays.

Hotels

Baku, capital city of Azerbaijan. Flame towers.

With COP 29 approaching, Baku’s hotels are experiencing unprecedented demand. Over 90% of hotels are booked, and room rates have surged by 379% on average. To assist attendees, COP 29 organizers have launched an official accommodation platform, providing a range of options. Book early or consider nearby cities due to high demand.

Meeting Party Requirements

For business aviation flights, the hosting party must be a registered legal entity, such as a hotel or organization, rather than an individual. Most local hotels can serve as meeting parties.

Operational Tips for Business Aviation

Follow these tips for smooth operations:

• Confirm Slots and Parking: Limited availability—secure early.
• Plan for Remote Parking and Extended Transfers: Anticipate extra transfer time due to remote stands and protocols.
• Monitor Updates: Regularly check NOTAMs, AIP updates, and local directives.
• Carry Extra Fuel: Expect potential delays; additional fuel is recommended.

Summary

COP 29 will bring unique challenges to business aviation, including slot limitations, security protocols, and handling restrictions. Early planning, complete documentation, and close coordination will be essential for efficient and compliant operations at Heydar Aliyev International Airport.