In a significant move to enhance border security, Belgium’s Federal Police have introduced new requirements for general aviation (GA) flights traveling between Belgium and non-Schengen countries. This guide provides essential information for business aviation operators to navigate these new regulations effectively.

Overview of the New Requirements

As part of a broader European Union initiative to strengthen border security, Belgium now mandates the submission of a General Declaration (GenDec) for all GA flights entering or leaving the country from non-Schengen destinations. This change aligns with the 2016 EU regulation to improve border control measures across the Schengen area.

Key Points:

1. Applicability:
   • All GA flights between Belgium and non-Schengen countries
   • Includes both incoming and outgoing flights
   • Applies when Belgium is the first entry point into the Schengen area, even if the final destination is another member state
2. Submission Method:
   • Use the official online portal: General Declaration | Bordercontrol
   • Alternative email option: DGA.LPA.GenDecCenter@police.belgium.eu
3. Required Information:
   • Aircraft details
   • Flight information
   • Personal data of all passengers and crew
4. Timing: Submit prior to the flight’s operation
5. Legal Basis: Schengen Borders Code (EU 2016/399)

Implementation Across Schengen Area

It’s important to note that while this requirement is part of a broader EU initiative, implementation varies across Schengen countries:

• Some countries, like Belgium, require GenDec submissions
• Others may use different systems, such as Advance Passenger Information (API)

Operators should always check the specific requirements for each Schengen country they plan to enter or exit.

Official Border Crossing Points

When operating flights to/from non-Schengen countries, you must use Belgium’s official border crossing points: EBAW, EBBR, EBCI, EBKT, EBLG, EBOS

Customs Requirements

In addition to the GenDec for border police, a separate customs declaration is required:

• Submit to Customs for all flights to/from destinations outside the EU
• Email submission: da.toezicht.deurneluchthaven.antwerpen@minfin.fed.be
• Alternative: Submit at the airport customs office
• Download the customs form here

Important: Submitting the GenDec to Federal Police does not fulfill the Customs requirement. Failure to submit to Customs may result in fines.

United Kingdom Flights

For flights to/from the UK, a separate General Aviation Report (GAR) is required. More information

Contact Information

For assistance with GenDec submissions: Federal Police – Airport Police GenDec Center Wevelgem

• Email: DGA.LPA.GenDecCenter@police.belgium.eu
• Phone: +32 56 36 07 98 (0600-2100u), +32 59 34 00 05 (2100-0600u)

Action Items for Business Aviation Operators

1. Familiarize yourself with the new GenDec submission process
2. Ensure compliance for all non-Schengen flights to/from Belgium
3. Submit GenDec to both Police and Customs authorities
4. Use only official border crossing points for non-Schengen flights
5. Stay informed about similar requirements in other Schengen countries